Job Description

Base Annual Compensation: $60,000-$65,000 (depending on experience)

Title: Administrator, Projects

Reports to: Manager, Projects

Primary Function: Special Interdepartmental Projects

Status: Full-Time, Non-Exempt

Location: San Francisco, CA / Remote (Hybrid Position)

Summary

Brick and Timber (the “Company”) is seeking an Administrator, Projects to assist with special interdepartmental projects relating to the company’s multifamily portfolio located in San Francisco and Berkeley. The ideal candidate is an individual looking for exposure to many aspects of the real estate investment industry. The Administrator, Projects is responsible for managing project objectives, driving the project from inception to completion, managing documentation, interdepartmental communication, and collaborating with the Project Manager using standard project management methodologies and tools. The Administrator, Projects will be assigned to cross-departmental projects where requirements and desired outcomes are well defined and SMART goal oriented.

The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture.

At Brick + Timber, we think renters can experience San Francisco’s old-world charm without having to endure the 70's avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants.

Primary Responsibilities

• Collaborate primarily with the Project Manager, Senior Manager of Field Operations, Vice President of Operations, and other operations team members on special interdepartmental projects relating to a variety of process improvement initiatives and onsite tasks, including but not limited to:
• Rent increase letter & passthrough filings with the San Francisco / Berkeley Rent Boards, onsite project coordination, external stakeholder coordination, internal operational procedures, other projects as needed
• Identify key performance metrics for rent increase letters and passthrough projects under your management; provide expertise and insight to support the development of reports that enhance transparency to improve the visibility of project status
• Organize and guide project operations through adherence to standard project management methodologies including components such as:
• Schedule coordination, documentation management, resource management, cross-departmental and external communication, risk management, quality control and compliance
• Assist in the development of internal standard operating procedures and document those SOPs on the company’s knowledge base
• Evolve trackers to facilitate the project so team members can work collaboratively- we mostly use Monday.com for this but experience with any similar platform will be relevant
• Communicate externally with tenants

Minimum Requirements and Qualifications

• Bachelor's Degree or work experience in Operations Management, Business Administration, or related field
• Two years of project, administrative, or operational management experience
• Two years of experience working with the Rent Board in San Francisco / Berkeley on rent increase letters and passthroughs preferred
• Ability to collect information and escalate follow ups and passthroughs accordingly
• CAPM or similar certification is strongly preferred with opportunity to work toward PMP
• Proven ability to independently develop solutions to complex challenges, and communicate to team members, external parties, and senior leadership
• Familiarity with Getting Things Done or similar time management systems strongly preferred
• Experience with Microsoft Office suite, Monday.com, and YARDI preferred
• Knowledge in multifamily property operations preferred

Key Skills and Competencies

• Strong working knowledge of quality control, inventory management, cost management and time management
• Demonstrate a comprehensive understanding of rent control regulations in San Francisco & Berkeley and their impact on lease agreements and compliance with local laws
• Great verbal and written communication skills
• Professional presence in all interactions with internal and external stakeholders
• Possesses a calm demeanor, able to remain calm under pressure
• Ability to set realistic deadlines and work with the team to complete work in a
• timely manner
• Propensity to communicate effectively with relevant parties if deadlines change or need to be adjusted
• Impeccable documentation skills in keeping with company policy

Brick and Timber is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Brick and Timber is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Tags

Similar Jobs