Job Description

Job Title: Events Planner

Location: Sterling, VA, USA

Job Type: Full-Time, Permanent

Pay Range: $60K - $75K Annually + Benefits

Summary

The Events Planner is responsible for ensuring the success of our events program, from venue logistics to post-event evaluations. Acting as the "air traffic controller" for internal and external communications, you will manage multiple events, negotiate vendor contracts, and track deadlines. This role requires impeccable organization, attention to detail, and strong communication skills.

While this is a sole events practitioner role, teamwork is key. You will collaborate with senior Marketing team members and company executives, including the CEO, CSO, and CCO, to report progress, provide strategic counsel, and obtain approvals.

Travel is required (~30%), and you will be expected to attend and lead all events in person.

Classification: Exempt

Department: Marketing

Reports To: Senior Director, Marketing

About the Company

Our client is the world's largest sous vide food manufacturer, with domestic and international facilities, and best-in-class client partners. We seek passionate food industry professionals who enjoy creative collaboration. Join us in delivering innovative food solutions with high quality and reliability.

Education & Experience Requirements

• 5-7 years of experience in event planning. Experience in trade shows related to culinary/food service/hospitality is a plus.
• Bachelor's degree.
• Strong organization and multi-tasking skills.
• Experience managing event budgets.
• Excellent written and verbal communication skills in English.
• Outstanding vendor management and negotiation skills.
• Strong interpersonal skills with a flexible, can-do mindset.
• Interest in the food space; hospitality background is a plus.
• Experience with social media, photography, and videography is a plus.

Job Responsibilities

• Maintain event budgets and advise senior executives (CEO, CSO, CCO) on the ideal events mix.
• Collaborate with internal stakeholders (C-suite, Culinary, and Sales teams) to set goals and sales objectives for each event.
• Oversee and negotiate contracts with vendors and show organizers.
• Utilize Microsoft Planner (or other project management tools) to create event timelines, assign tasks, and ensure completion.
• Organize and store all event materials in SharePoint and/or Teams.
• Regularly update internal stakeholders with event progress, increasing communication as show dates near.
• Organize meetings and set agendas, including event kickoffs.
• Work with Sales teams, agencies, and designers to ensure marketing and sales collateral are prepared.
• Book venues, entertainers, photographers, dinners, and schedule speakers.
• Manage event set-up, tear-down, booth storage, and logistics.
• Assess event success alongside internal stakeholders (notably Sales) and submit findings.
• Develop FAQs, SOPs, and materials to educate internal teams on events and streamline future planning.

Benefits

• Medical, dental, and vision insurance.
• 401(k).
• Life and disability insurance.
• Paid vacation and sick leave.
• Paid holidays.

Job Tags

Similar Jobs