Job Description

$60,000 - $70,000 (Annual) Full Time Permanent Entry Level 4-Year Degree

Non-Profit, Fine Arts, Administration, Registrars/Collections Mgmt., Visitor Services

Comprehensive Medical, Dental, and Vision Insurance Plans

401k

Description

Executive Assistant to Artist

Full Time, Salaried Position

Overview:

We are seeking a highly organized, proactive, and discreet Executive Assistant to support a renowned contemporary Artist in both professional and personal capacities. This role requires exceptional communication skills, a strong sense of aesthetics, and the ability to thrive in a fast-paced, creative environment. The Executive Assistant will play a critical role in managing the Artists multifaceted career, providing high-level support across their artistic practice, public engagements, philanthropic initiatives, and board responsibilities. The ideal candidate is detail-oriented, adaptable, and passionate about the arts, with experience supporting high-profile or creative professionals.

This position typically follows regular office hours, Monday through Friday from 10:00 AM to 6:00 PM. However, due to the dynamic nature of the role, there will be occasions where additional hours are required, including evenings and weekends, to accommodate events, deadlines, and other time-sensitive matters.

Duties to Include:

• Oversee complex personal and professional travel arrangements and itineraries
• Manage complex calendar and scheduling for meetings, travel, public appearances and project deadlines
• Assist with preparation and follow-through on board participation, including meeting coordination, material review, and correspondence
• Provide administrative support including correspondence, filing, and expense reporting
• Set agendas, take notes, and support follow up to ensure Artist is informed of key deliverables and deadlines for projects
• Support studios file system organization and upkeep; Input and update information in project management system and archive
• Draft digital e-blasts and newsletters on behalf of the Studio
• Handle administrative and clerical tasks, such as answering phone calls and emails
• Maintain office supplies and coordinate general studio maintenance
• Welcome guests and visitors in a professional manner
• Assist with shipping and receiving
• Assist in coordinating studio outings and events as needed

Skills/Qualifications:

• Minimum of 2 years experience in a similar role, preferably in a creative industry
• Track record of managing complex schedules and projects in a deadline-driven environment
• Strong written and verbal communication, with the ability to liaise with family/friends, philanthropic boards, and high-profile visitors in a polished and professional manner.
• Able to handle confidential matters with the highest level of discretion and professionalism.
• Strong computer skills, including high proficiency in Google workspace, MS Office Suite, and Adobe Suite; experience with Asana a plus
• Familiarity with the contemporary art world and its dynamics is highly desirable

Personal Attributes:

• Calm under pressure: unfazed by high-profile guests and a dynamic creative environment.
• High emotional intelligence: comfortable navigating personal and professional interactions with empathy, tact, and respect for boundaries.
• Proactive & Resourceful: Takes initiative and anticipates needs without constant direction.
• Highly motivated, self-starter
• You thrive in a fast-paced environment with a high degree of ambiguity.
• You view no task as too small and have an interest in the arts.

How to apply

Applicants should submit a resume and cover letter as a single PDF.

#J-18808-Ljbffr New York Foundation for the Arts

Job Tags

Permanent employment, Full time, Afternoon shift, Monday to Friday,

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